Work Order Procedures

Description

WORK ORDER PROCEDURE WORKSHOP
November 1, 2023 (W 9-4:30) 
Beltrami Electric Cooperative, Inc.,
Bemidji, MN 56601

Who should attend:
Any and every employee that has direct or indirect work responsibilities relating to work orders or any portion of the work order process from start to finish will benefit from attending. If you are new to a role or position at your cooperative, or new to the cooperative, this workshop is designed for you. We hope to see you!
Work Orders – Basics in a Day is perfect for all operations and engineering related staff, line staff, crew leads, foreman, line superintendents, district supervisors, operations managers, staking, engineering, and work order coordinators to name a few. GIS and mapping staff, warehousing and material related positions, plant accounting, accounting and finance staff, those who coordinate new services and members. Managers, administration, and leadership will all gain an overall understanding of the process.

Description:
Work Order – Basics in a Day covers the topics of construction, retirement, and maintenance of your distribution system. This workshop details the components and requirements of a work order and the purpose and outcome of the overall work order process. This workshop will provide an overall, big picture understanding of the work order process. Additionally, we will dig into the areas of material, labor, and overheads, and HOW each works and the importance of knowing how they work. Participants will gain an understanding of system maintenance (expenses) versus system/capital improvements (assets). Further, you will understand WHY it is important to know the difference and WHAT the impact is on our member-owners and the rates they ultimately pay. Participants will follow the life of a work order from opening to closing and correlate the work that employees and contractors do within the process. Through an interactive process, participants will understand what happens to get a work order field ready, what occurs in the field, and finalizing a completed work order back in the office.

Key Topics:

•  Material charges
•  Material credits
•  Material salvage
•  Inventory / Non-inventory
•  Assembly units
•  Assets/continuing property records
•  Capitalize versus expense – and the impact
•  Special equipment
•  Time entry/timesheet - Getting it right in payroll.
•  Best practices when a storms roll in
•  Staking sheet basics
•  Field responsibilities with paperwork
•  When does a work order need to be opened?
•  Blanket work orders
•  Standard costs, estimating jobs, comparing actual to estimate
•  Work Plan – what I need to know
•  Contribution In Aid of Construction
•  The trifecta - # of services - field, # of services - billing/invoiced, # of services – map/GIS

Cost:
$389 Education Member
$489Non  Education Member

Location:
Beltrami Electric Cooperative, Inc.,
Bemidji, MN 56601